This was posted as
http://groups.yahoo.com/group/iac/message/1521

********************************

Constitution and Bylaws of the Indiana Animation Club

****************************

The Constitution of the Indiana Animation Club

1) Name of the organization

The name of the organization shall be the Indiana Animation Club.

2) Purpose of the Indiana Animation club

The purpose of the club shall be to promote quality animated features and
related art forms from around the world; and to provide an atmosphere of
fellowship and a place to meet in the Central Indiana Area for those interested
in these art forms. In addition it shall serve as a forum for the fostering of
talents relating to the above-mentioned art forms.

3) Membership in the Indiana Animation Club

Membership shall be open to all of those people sharing an interest in animation
and its related art forms regardless of race, gender, possesion (or lack of)
cat-ears or a tail, or other silliness.

A person shall become a member by paying the requisite dues to the treasurer. By
becoming a member a person gains the right to vote in club matters.

4) Fiscal Year

The fiscal year shall be from January 1 thru December 31.

5) Financial Policy

The intent of the Indiana Animation Club shall be to operate as a NOT FOR PROFIT
SOCIAL ORGANIZATION.

The club shall apply for such status with local, state and federal offices as
soon as feasible.

***********************************
Note for new presidents :

We did apply. we were told by the IRS to not bother about it unless our yearly
income exceeded $20,000 heh! :) It is doubtful we will ever need to worry about
this, but the legal stuff stays in the constitution anyway. (It's just not
feasible yet...:)

**********************************

The club shall only acquire such equipment, material, and property as necessary
to carry out club functions. No member of the club shall benefit personally from
the club revenues. No assets of the club shall be divided up among the
membership during the life of the organization. Upon dissolution of the club all
club assetts shall be donated to charitable organizations decided upon at that
time.

6) Officers of the Indiana Animation club

The Roster of Officers of the Indiana Animation Club shall consist of the
President, Vice-president, Treasurer, Secretary and the Sergeant-At-Arms.

7) Term of office

All Terms of Office shall last one year.

8) Duties of the club Officers

The President: The President shall preside at meetings and club functions,
conduct business for the membership as necessary, and to make decisions for the
club in the (usually very rare) event when a decision cannot wait upon a vote of
the membership. He shall also select such people as necessary to carry out the
club Bylaws.

The Vice-President: The Vice-President shall assume the duties of the President
when the President is absent from meetings and club functions.

The Treasurer: The Treasurer shall maintain records of club income and
expenditures, collect dues and fees from members as necessary and maintain a
membership list.

The Secretary: The Secretary shall maintain a record of the minutes of each
meeting, including all businnes and all votes. The Secretary shall then make
these minutes available at each meeting.

The Sergeant-At-Arms: The Sergeant-At-Arms shall call meetings and club
functions to order, and shall maintain order as they proceed.

9) Meetings

Meetings shall be held once a month; and the location and time of each meeting
shall be made known to the club membership in a timely manner.

10) Elections

Elections shall be held at the July metting each year. Elections shall be by
nomination and secret ballot. Nominations shall be opened at the June meeting.

11) Vacancies

Should any officer be unable to continue in office, the President shall call a
special election to fill the vacancy with a temporary officer. Nominations will
be opened at the meeting in which the vacancy was announced. The election shall
be held the next month. The temporary Officer shall have a term of office
extending to the next regularly scheduled elections.

12) Impeachment of Office

Any officer may be recalled from office via impeachment by the membership. Full
details of the impeachment shall be published in the club newsletter; and a vote
must be shall be taken at the next meeting. The impeachment must be approved by
3/4 of the voting membership to pass. Vacancies shall be handled as stated in
Section 11.

13) Constitutional Amendment

Any member may present a constitutional amendment to the membership for
consideration. Upon recieving a petition signed by 20% of the membership the
president shall have the proposed amendment published in the club newsletter
along with a notice of the vote to take place at the next meeting. An amendment
is adopted if approved by 3/4 of the membership.

14) Dissolution of the organization

Dissolution of the Indiana Animation Club shall be by constitutional amendment

15) Blessing

May the Puma Sisters bless our efforts.

*************************************
Bylaws
(These govern day to day operation of the club.)
**************************************

Bylaws of the Indiana Animation Club

1) Meetings

Regular meetings shall be held on the third sunday of each month at a location
decided upon by the club Officers and approved by the membership. At a minumum
the meeting shall consist of a reading of the minutes, a financial report, and
old and new business.

Any person may attend a meeting of the IAC for free, but they may not vote
unless they are a member.

Special non-business meetings such as parties, etc may be held at the
memberships discretion.

2) Quorum

A quorum shall consist of 3/4 of the membership.

3) Newsletter

The club shall publish a regular newsletter to keep the membership informed of
club activities.

4) Dues

Dues shall be yearly, and shall be $20. Dues become due at the July meeting each
year. Dues must be paid in full to become a member and vote.

5) Membership

Membership shall be open to any person residing in Indiana. Persons residing
outside Indiana may become members, if and as so long as they are approved for
membership by a quorum of club members.

A person becomes a member by paying their yearly dues in their entirety.

A person shall remain a member as long as his dues are paid to date, unless that
person tenders his or hers or whatevers resignation. A person may also lose
their membership thru expulsion from the club.

6) Expulsion from the Indiana Animation Club

For a member to be expelled from the club a motion of expulsion must be
introduced against them at a meeting. The motion and its particulars must then
be published in the next newsletter. The motion of expulsion must be voted on at
the following meeting. The motion must pass by 3/4 of the voting membership.

Grounds for expulsion shall include those actions that are grossfully harmful to
the club, its legal status, and/or its reputation.

7) Special Duties

In addition to the Officers of the club, the club shall have the ability to
select additonal people to perform special duties. These duties shall include
public relations, hosting anime at special events, and publishing the
newsletter.

8) Amendments to the Bylaws

Amendments to the Bylaws may be proposed by any member.
Any amendment or amendments to the bylaws shall not contradict or contravene the
Constitution of the Indiana Animation Club.
An amendment to the Bylaws must be published in the newsletter and voted on at
the following meetting. The amendment must be approved by a quorum of members
(3/4) to pass.

*******************************
AMENDMENTS, OTHER HISTORY
(interpretations etc)
*******************************
These amendments are NOT incorporated into the above text.

In January 2001, Dave Miller proposed an amendment to the Bylaws:
    The President shall, when circumstances require it, have the power
    to cancel and/or reschedule the meeting[1468]

In February 2001,
    Research indicated that the President has sufficient power to cancel
    and/or reschedule meetings that an amendment is not necessary.[1633]

Between December 27, 2001 and February 7, 2002:
    Spelling corrections
    Article 8: "(usually very rare)" struck from "...make decisions for
    the club in the (usually very rare) event when a decision cannot
    wait..."
    Article 15: "efforts." changed to "efforts towards greater chaos."
    http://web.archive.org/web/*dc_/http://indyanime.org/const.html

Between June 5 and August 5 of 2003,
    Dues were reduced from $20 to $15
    http://web.archive.org/web/*dc_/http://indyanime.org/constitution.html

September 2003:
    Gary Kitchen proposed a bylaw amendment to move future elections to
    September due to ongoing scheduling conflicts during the summer
    months.[4943]

November 2003:
    The proposed amendment to change article 10 in the constitution was
    passed with an overwhelming majority. Elections shall be held at the
    October meeting each year. Elections shall be by nomination and
    secret ballot. Nominations shall be opened at the September
    meeting[5037]

Between December 7, 2003 and July 16, 2004:
    Dues amount was reduced from $15 to $10
    Elections were moved from July to September.
    http://web.archive.org/web/*dc_/http://indyanime.org/constitution.html

Between July 16 and October 11, 2004:
    Due date of Dues was moved from July to August
    http://web.archive.org/web/*dc_/http://indyanime.org/constitution.html